The Recruitment Services team at kariera.gr consists of specialized professionals dedicated to supporting companies in finding talent across a wide range of roles and experience levels.

Through a personalized approach and deep knowledge of today’s job market, we connect talented professionals with career opportunities that align with their skills, experience, and aspirations.

On behalf of Stagakis E.P.E., we are looking for an Office Coordinator to join the company’s team in Afidnes.

About our Client:

Stagakis E.P.E. is a well-established company specializing in the sales and rental of construction equipment, including tower cranes, self-erecting cranes, and construction hoists. With a team of around 23 people, the company operates across Greece and Cyprus and partners with leading international brands such as Liebherr and GEDA.

The company is looking for an organized and proactive Office Coordinator to join its team in Afidnes.

Website: www.stagakis.gr

About the Role

As an Office Coordinator, you will be responsible for the smooth and efficient day-to-day operation of the office, providing administrative and operational support across different areas of the business.

The role involves coordinating internal processes, communicating with customers, suppliers, construction sites and technical teams, supporting invoicing and accounting procedures, managing documentation and ERP/SAP systems, and ensuring that daily administrative activities are handled efficiently.

The ideal candidate is organized, detail-oriented and proactive, with the ability to manage multiple priorities and coordinate effectively with different stakeholders.

Key Responsibilities

• Coordinate the day-to-day administrative and operational activities of the office.

• Manage emails, phone calls and general business correspondence.

• Act as a point of contact for customers, suppliers, partners and external associates.

• Organize, maintain and archive company documents, contracts, invoices and other records.

• Support invoicing processes and expense tracking.

• Assist with the preparation and filing of equipment rental and leasing agreements.

• Coordinate with the accounting department on invoicing and administrative matters.

• Manage and update information in ERP/SAP systems.

• Coordinate travel arrangements, transportation and accommodation for employees, technicians and company executives.

• Communicate and coordinate with construction sites, technical teams and external partners on administrative matters.

• Monitor pending tasks, deadlines and internal follow-ups to ensure timely completion.

• Support the coordination of daily office activities and ensure smooth communication between different stakeholders.

• Assist with other administrative and operational tasks as required.

Requirements

• Previous experience in an office coordination, administrative, secretarial or similar role.

• Very good knowledge of Microsoft Office, particularly Excel, Word and Outlook.

• Excellent communication skills in Greek and English, both written and verbal.

• Familiarity with invoicing, accounting processes and ERP/SAP systems.

• Strong organizational and time-management skills.

• Excellent attention to detail and ability to follow through on tasks.

• Ability to manage multiple priorities and work effectively under deadlines.

• Proactive, reliable and solution-oriented approach.

• Strong communication and interpersonal skills.

• Ability to work independently while collaborating effectively with different teams.

• Ability to commute daily to Afidnes.

• Knowledge of German will be considered an advantage.

What We Offer

• Stable working environment in an established company with a strong presence in the construction equipment sector.

• Opportunity to work with leading international brands.

• Professional development opportunities.

• Exposure to high-level projects and a dynamic technical environment.

• Competitive compensation package.

• Meal vouchers / Ticket Restaurant.

• Private health insurance.